Product Documentation for Vermont Local Foods & Producer Attestation Templates

Learn more about the Vermont Local Foods Incentive and find addtional resources here.

Local Product Suggestions?

If you receive a producer attestation for a product that you think other SFAs may also be interested in purchasing, please consider sharing it with us! We will then reach out to the producer and see if they would like to be included in the public VT Local Foods List, so other schools may seek to do business with them as well.

Product Documentation for Vermont Local Foods Incentive

As stated in the AOE’s memo on Tracking, Documentation, and Audits for the Local Foods Incentive Grant, all foods that a SU/SD reports as VT Local in their grant application must meet product documentation requirements. There are several ways to demonstrate that a product is VT Local; only one is required. 

For Raw Agricultural Products, an indication of origin on an invoice is enough to meet documentation requirements (e.g., Apples-Macintosh-VT). 

For Processed Foods and Unique Food Products, the SU/SD must have one of the following forms of documentation (either of these may also be used to document Raw Agricultural Products):

  1. If a product is on Vermont FEED’s Vermont Local Foods List, SU/SDs shall note that in their records, but no further documentation will be required. During an audit, the SU/SD will indicate which of the products being reviewed are included in the Vermont Local Foods List.
  2. If the product is NOT on the Vermont Local Foods List, a producer attestation must be obtained to document that a product is a VT Local Food. The producer attestation must have the following components:
    • Be on company letterhead
    • Clearly state the specific product(s) 
    • Clearly state under which product category the product(s) qualify as VT Local (Raw Agricultural Product, Processed Foods, Unique Food Product) 
    • For Processed Foods and Unique Food Products, clearly state which criteria the product(s) meet under the VT Local definition
    • Specify the School Year during which the attestation is valid
       

Producer Attestation Templates

Linked below are templates of Producer Attestations for processed and unique foods. Producer Attestation should be filled out by food producers themselves to attest that the processed or unique food products sold meet the definition of Local-to-Vermont used for this grant.

Processed Food Products: Attestation Letter Templates

  • Download a Word Document here.
  • Make a copy of a Google Document here.

Unique Food Products Attestation Letter Templates

  • Download a Word Document here.
  • Make a copy of a Google Document here.

Out of State Slaughter

  • Download a Word Document here.
  • Make a copy of a Google Document here.

 

*The AOE does not have a required template for producer attestations, any document that contains the components listed above will be accepted. The AOE recommends that SU/SDs keep documentation on file for products in use that will be reported as VT Local Foods. This will ensure that in the case of an audit, the SU/SD is able to provide the required documentation within the audit timeframe.